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Color Coding
your Email |
How would
you like to just look at your inbox and be able to
recognize email from business contacts, co-workers, or
family just by the color? This really comes in handy for
a busy person with lots of email! For example, Email
from your boss can be RED, email from Clients can be
BLUE and email from a co-worker can be GREEN. This one
is a bit more complicated. If you want this, but cannot
seem to get it to work, email
Gary
for help!
Here's
How:
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- Go to Tools / Message Rules / Mail,
then click "New".
- Select the condition "Where the From line
contains people", but you could use any of the
options. For the action, select "Highlight with
color".
- Under
"Rule Description", click on
"contains people". You can type in
addresses or domains (spearstravel.com) then click
"Add", or click on the Address Book and
select names from there. When finished click OK.
- Next
we want to choose a color. Click on
"color" and a little box will appear.
Click the arrow and a palette will appear, from
there just choose a color. Then give the message
rule a name, any name will do!
- Now
go to Tools/Options then click
"Display" in the side column. Look down
where it says "Labels".There
are five colors listed with default labels:
Important, Work, Personal, etc. You can change these
by typing in the box.
- After
you finish, click OK. Now, let's
put these labels to work by using Message
Filters...Go to Tools / Message Filters
and select the email address you want to apply the
filter to and click "New". Give the filter
a name.
- Select
the button marked "Match any of the
following". Where it says "Subject",
click the arrow to reveal the drop down menu options
and choose "Sender". If you want the
filter applied to a whole domain (like "spearstravel.com"),
then leave the next button as contains. If you are
filtering addresses, you can change it to
"is". Enter the email address or domain in
the box. To add additional names, just click
"More".
- Change
the action to "Label the Message" by
checking the box, then select the label from the
next box. Click OK when done.
Follow this procedure some more to create other
contact label lists.
- Now,
when you check your Inbox, messages from various
senders will be in different colors, making it
easier to notice them.
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